eWay Bill

What is a way bill?

e-way bill is short for Electronic Way Bill. GST E-way bill is a document used to track goods in transit introduced under the Goods and Service Tax. A taxable person registered under GST involved in the transportation of goods with a value of over Rs.50,000 must possess an E-way bill generated on the GST Portal.

LEDGERS has made E-way bill generation and management very simple for businesses. The Ledgers E-way bill tool is synced to GST invoices, bills of supply, purchase invoices, and customer or supplier accounts.


eWay Bills can be generated seamlessly at the click of a button and shared with customers or suppliers. The procedure for moving the movements of goods is prescribed in the E-way bill rules. However, it is to be noted that when the GST Act came into being on the 1st of July, the E-way bill implementation was deferred.

Who should Generate an eWay Bill?

The following cases wherein a person having GST registration are causing goods movement should generate an E-way bill.

  • eWay Bill generation is done when there is a movement of goods of more than Rs.50,000 value to or from a registered person. The registered person can even generate an E-way bill if the goods’ valuation is less than Rs.50,000.
  • An unregistered person is also required to generate an E-way bill. When an unregistered person makes a supply to a registered person, the receiver must ensure that all the compliances are complied with.
  • A transporter carrying goods via road, air, rail, etc., is required to generate an E-way bill if the supplier has not generated any E-way Bill.
Documents required to generate eWay Bills
What documents are required to generate an E-way bill?
  • Invoice/ Bill of supply/ Challan relevant to the consignment of goods
  • In the case of Transport by road- The transporter ID or the vehicle number
  • Transport by rail, air, or ship- Transporter ID, Transport document number, and date.
What is the eWay bill format?

The E-way bill consists of two parts Part A and B. The Part A of the E-way bill collects the details related to consignment, usually the invoice details. Accordingly, the following information needs to be submitted.

  • The GSTIN of the recipient must be submitted.
  • The Pin code of the place where goods are delivered needs to be mentioned.
  • The invoice or the challan number against which the goods are supplied must be submitted.
  • The value of the consignment is to be mentioned.
  • HSN code of the goods which are transported should be entered. If the turnover is up to INR 5 crores, the HSN code’s first two digits should be mentioned. If the turnover is more than INR 5 crores, a four-digit HSN code is required.
  • The reason for transportation should be predefined, and the most appropriate one needs to be selected.
  • The transport document number should be indicated. It includes the goods receipt number, railway receipt number, and airway bill number.
How to Generate eWay Bill?

An E-Way Bill (EWB) is an ‘electronic way’ bill for the movement of goods that can be generated on the E-Way Bill Portal. Any supplier or transporter transporting goods with a value of more than Rs.50,000 (Single Invoice/bill/delivery challan) in a single vehicle should carry a GST e-way bill as per the GST Council regulations. The supplier or the transporter of the goods must register with GST to obtain a GST E-Way bill. This bill shall come into effect from 1st April 2018.

After generating the E-Way bill on the portal using the required credentials, the portal generates a unique E-Way Bill Number (EBN) and allocates it to the registered supplier, recipient, and transporter. In this article, we look at the steps to generate an e-way bill on the Government website.

The supplier or the transporter can create the E-way bill in the following ways:

  • LEDGERS Software,
  • E-Way bill portal
  • SMS,
  • Android App and through,
  • Site-to-Site Integration (through API).
Steps to generate e-Way Bill on the e-Way Bill portal

E-way bills can be generated on the GST E-Way Portal. To use the portal, you will need a GST registration and transporter registration.

Step 1: Access the E-Way bill generation portal at https://ewaybill.nic.in/ and enter the log in detail to enter the platform.

Step 2: Click on the “Generate New” option from the E-Way bill- Main menu page to create a new E-Way bill.

e-way Bill Generate Online

Step 3: A new EWB bill generation form appears. Fill in the details required similar to creating a GST invoice.

Select outward, if you are the supplier and inward if you are the recipient. Enter details of the supplier and recipient along with GSTIN, wherever applicable.

When a registered GSTIN is entered in the field provided in the form, other details get pulled into the empty fields. Before proceeding to the next step kindly check the details.

Enter Goods Description

Step 4: The second half of the page will contain information to be filled in as follows:

  • Product Name and Description must be completed similarly to a tax invoice.
  • HSN Code for the Product must be entered. Click here to find the HSN code.
  • Quantity and Unit of the goods.
  • Value of the products along with Tax rate.
  • IGST or CGST Rates are applicable. IGST would be applicable for inter-state transport and SGST / CGST for intra-state transport.
  • The approximate distance of transport along with the Transporter Name and Transporter ID. This shall determine the validity of the E-Way bill.

Step 5: Generate E-way bill

After filling in all the necessary details, click on the “SUBMIT” button to create the EWB. The Portal shall display the E-Way bill containing the E-Way Bill number and the QR Code that contains all the details in digital format. The printed copy of the bill should be provided to the transporter who will carry it throughout the trip till it is handed over to the consignee.

Step 6: Consolidate E-way Bill Generation

A consolidated EWB can also be created which contains all the details on the transaction and is also easy to create by providing just the ‘E-Way bill number’ in the required field. Click on “SUBMIT” to generate the consolidated EWB.

An E-Way bill can be updated once it is created. Details on the transporter, consignment, consignor, and also the GSTIN of both parties can be updated in the existing E-Way bill provided the bill is not due on its validity.

Enquire now